Tips for a Successful Personally Procured Move
Relocating under military orders can be both exciting and challenging. For service members who prefer greater control and potential financial benefits, a Personally Procured Move (PPM) offers a valuable alternative to government-arranged moving services. Many opt for PPMs due to the flexibility they offer and the ability to choose veteran-friendly moving services that understand the unique needs of military families.
Whether you’re moving across the country or just a few states away, proper planning and execution are key to making a PPM successful. Here are some essential tips to ensure your self-managed move goes as smoothly as possible.
Get Official Approval First
Before starting the PPM process, you must obtain authorization from your installation’s Transportation Office (TO). They’ll provide the necessary forms, including the DD Form 2278, which authorizes you to conduct a PPM. Without this approval, your move won’t be eligible for reimbursement.
Also, during this step, you’ll receive an estimate of your weight allowance and potential reimbursement. Understanding these limits early on will help you plan your logistics and budget accordingly.
Keep Every Receipt
A successful PPM heavily depends on accurate and complete documentation. You’ll need to provide proof of all your moving-related expenses, including:
- Truck and trailer rentals
- Gasoline and tolls
- Packing supplies
- Certified weight tickets (empty and full)
Certified weight tickets are especially critical. You’ll need to get your vehicle or rental truck weighed both before and after loading your belongings. Make sure these weigh-ins happen at certified stations, and that the paperwork is stamped and dated appropriately.
Choose the Right Moving Services
One of the major benefits of a PPM is being able to choose your own service providers. Hiring a company that specializes in military or veteran relocations can greatly reduce stress. These professionals often offer services tailored to the unique circumstances of service members and their families such as last-minute moves, temporary storage, and flexible delivery windows.
Look for companies that market themselves as military or veteran-friendly moving services, and always verify their experience, insurance coverage, and customer reviews.
Plan Ahead and Stay Organized
Start planning your move as soon as you receive orders. Use checklists to track important deadlines, tasks, and documentation. Schedule your moving vehicle or storage container early, especially if you’re moving during peak PCS season (May through August).
Make sure to label boxes clearly and keep a running inventory of what you’ve packed. This will help not only with organization but also in case you need to file a claim for lost or damaged items.
Protect Your Belongings
In a PPM, you’re responsible for the safety and transport of your own belongings. Don’t cut corners on packing materials. Use sturdy boxes, bubble wrap, and packing tape to secure your items. For valuables, consider extra protection or moving them separately.
While most rental trucks and moving services offer some level of liability coverage, it might not be enough. You may want to explore supplemental insurance options for added peace of mind.
Weigh the Pros and Cons of Storage
Sometimes, your new home might not be immediately available. In that case, you may need temporary storage. The cost of storage can be reimbursed under certain circumstances, especially if it’s necessary due to delays in availability of government housing. Always get pre-approval for any storage needs to ensure they’re covered.
Stay Informed and Compliant
It’s crucial to remain compliant with military guidelines throughout your move. Rules and policies can change, and being out of compliance may result in denied reimbursement or other complications. When in doubt, consult your base’s Transportation Office.
For additional guidance and insight into military logistics, compliance, and fraud prevention related to defense transportation and reimbursements, the Office of Inspector General (OIG) provides useful resources and reports.
Final Thoughts
A Personally Procured Move offers service members the freedom to manage their relocation on their own terms and with that freedom comes the opportunity to cut costs, maintain control, and even earn a profit if handled wisely. By planning ahead, documenting everything carefully, and choosing experienced support providers especially those that offer veteran-friendly moving services you can turn your next PCS into a smooth and successful transition.
